Expenses, bills and payments

When to use it

Whenever money is spent on a vehicle, or a bill arrives for work already done.

Where to find it

• + → Add expense
• Expense → Add payment / Pay driver / Adjust against rent

What you need

• Vehicle, category (fuel, repairs, servicing, driver salary, documents / renewal, other), description and total amount.
• Expense date: the day the work or purchase happened.
• Who bears the cost (Owner or Driver), who paid, and whether it is paid.
• Optional: shop / vendor, related driver, invoice photo, notes.

Steps

1. Tap + and choose “Add expense”.
2. Choose the vehicle and a category, then enter a description and the total amount.
3. Set the expense date — the day the work happened, even if the bill came later.
4. Under “Who bears this cost?” choose Owner or Driver. Only the owner’s costs count in the owner’s accounts; a driver’s cost is kept for reference only.
5. For an owner’s cost, choose who paid the shop: Owner, or Driver from own money (then pick the driver).
6. Choose Paid in full, Partly paid or Not paid yet, and the date the money was actually paid. Save.
7. To pay the rest later, open the expense and tap “Add payment”.

Examples

All amounts are examples.

Result

The cost counts in profit on its expense date. Payments count in money paid on their own dates. Until fully paid, the expense appears under “Unpaid expenses”. Entries recorded more than 7 days after the expense date show “Recorded later”.

Mistakes and exceptions

• “Related driver” is only a note; it does not mean the driver paid.
• A cost the driver must bear (for example their own fuel) never lowers the rent they owe. Either skip it or record it with “Who bears this cost?” = Driver.
• A payment cannot be more than what remains unpaid.

Correct or undo

• Open the expense and edit it, or delete a single payment — the expense then shows as due again.
• “Delete expense” removes the expense, its payments and any rent adjustments; adjusted rent shows as due again.